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Milind

Milind Vadjikar  |1238 Answers  |Ask -

Insurance, Stocks, MF, PF Expert - Answered on Apr 28, 2025

Milind Vadjikar is an independent MF distributor registered with Association of Mutual Funds in India (AMFI) and a retirement financial planning advisor registered with Pension Fund Regulatory and Development Authority (PFRDA).
He has a mechanical engineering degree from Government Engineering College, Sambhajinagar, and an MBA in international business from the Symbiosis Institute of Business Management, Pune.
With over 16 years of experience in stock investments, and over six year experience in investment guidance and support, he believes that balanced asset allocation and goal-focused disciplined investing is the key to achieving investor goals.... more
Hardik Question by Hardik on Feb 06, 2025
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We are a Private Limited Company with an employee strength of 60, and we strictly follow all PF rules. As per the applicable salary criteria, we contribute to the Provident Fund wherever required. Recently, we discovered that an employee who joined our company two years ago has an existing UAN linked to their Aadhaar. However, at the time of joining, the employee declared in Form 11 that they did not have a PF account. Based on this declaration, we did not contribute to their PF account. Now, the employee states that they were unaware of their PF account, and the UAN linked to their Aadhaar is currently inactive. Furthermore, they do not wish to activate their PF account. Given this situation, should we present Form 11 as valid proof for non-contribution, or are there any corrective actions required to comply with PF regulations? Kindly guide us on the appropriate steps to take in this matter.

Ans: Hello;

If the organisation is such that EPFO laws are applicable and if employee 's salary is as per the threshold given by EPFO (15 K basic +DA) then you don't have an option to avoid EPF.

The EPFO commissioner may issue your organisation a show cause notice as to why the form-11 submitted by the employee was not scrutinized thoroughly when it was submitted.

You may furnish joint declaration in the prescribed format to correct the mistake in form 11 and deposit all employer employee contributions till date with penalty as decided by the EPF Commissioner.

Actually such willful suppression of facts by the employee, which bring the employer into legal issues, deserves termination.

Seek advice from a lawyer specializing in labour and EPF laws, if required.

Best wishes;
DISCLAIMER: The content of this post by the expert is the personal view of the rediffGURU. Users are advised to pursue the information provided by the rediffGURU only as a source of information to be as a point of reference and to rely on their own judgement when making a decision.
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Ramalingam

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hi, i have worked 5 different companies starting from 01.02.1992 to 31.08.2012 and contributed to PF as per the policy. i have passbook of PF account but only amount of last company is reflecting in the passbook. I have withdrawn EPF balance but EPS part is still not withdrawn from any company. my last company has not updated the records from previous companies, . i am getting 58 years next on 29042024. i have account with EPFO and UAN. How can i get the amount accumulated or get the scheme certificate or start pension at reduced rates...i am working with a company but not registered with PF.
Ans: Given your situation, consolidating and tracking your EPF contributions and benefits can be a bit challenging but certainly manageable. Here’s a step-by-step guide to help you navigate this:

Consolidation of UAN: If you have a UAN (Universal Account Number), ensure that all your previous PF accounts are linked to it. You can do this by logging into the EPFO portal and checking the 'Manage' tab under 'For Employees'. If your previous companies have not linked your UAN to their establishment IDs, you can request them to do so.
Transfer of EPF: Use the EPFO's online transfer portal to transfer the EPF accumulations from your previous accounts to your current PF account. This will consolidate all your PF accumulations into one account, making it easier to manage and track.
EPS (Employee Pension Scheme): Since you have not withdrawn the EPS contributions from any of your previous employers, you can apply for a scheme certificate through your current employer. A scheme certificate provides details of your service and contributions and can be used to avail pension benefits at the age of 58.
Pension at Reduced Rates: If you opt for pension before attaining the age of 58, it would be at a reduced rate. However, if you choose to defer it, your pension amount will increase. You can apply for a reduced pension through your current employer or directly with the EPFO after completing Form 10D.
Contact EPFO: If you face any issues or discrepancies in your PF accounts, reach out to the EPFO regional office or helpdesk. Provide them with the necessary details and documents, including your UAN, PF account numbers, and service details with each employer.
Consult a Financial Advisor: Given the complexities involved in EPF and EPS, consulting a financial advisor or a retirement planner can be beneficial. They can guide you through the process, help you understand the implications of withdrawing or transferring your EPF and EPS accumulations, and assist you in making informed decisions regarding your retirement benefits.
Remember, it's essential to keep track of your EPF and EPS contributions and benefits to ensure you maximize your retirement benefits and make informed decisions. Taking proactive steps now can help you secure a comfortable retirement.

..Read more

Ramalingam

Ramalingam Kalirajan  |8469 Answers  |Ask -

Mutual Funds, Financial Planning Expert - Answered on May 11, 2024

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I have Worked in a Company at MUMBAI from FEBRUARY 2004 up to FEBRUARY 2017.... The HEAD OFFICE of this Company is in DELHI and thus the EPFO ACCOUNT and It's RECORDS / HR Desk too are Maintained and Based at DELHI EPFO OFFICE. During this Service I was Even Posted in VADODARA for TWO YEARS. A New EPFO ACCOUNT NUMBER Was Created with GUJARAT PF OFFICE and PF DEDUCTIONS and EMPLOYER'S CONTRIBUTION were Duly Made in this PF Account. Upon My RETURN Back to MUMBAI the BALANCE of this GUJARAT PF ACCOUNT was Duly TRANSFERRED To the DELHI Office and the PF ACCOUNT AT DELHI H.O. SUBSEQUENTLY UPON BEING BY AN AUSTRALIAN BRAND THE COMPANY FROM APRIL 2008 ONWARDS IMPLEMENTED and MIGRATED ON TO THE EPFO's ONLINE MODULE i.e. *UAN* PORTAL AND THUS THE PREVIOUS PF DATA WAS TRANSFERRED AND UPLOADED UNDER THE UAN ACCOUNT No. In 2017 UPON MY EXIT THE PF BALANCE WAS TRANSFERRED TO THE PF ACCOUNT OF MY NEW EMPLOYER BEING MAINTAINED AT COIMBATORE. *UNFORTUNATELY THERE ARE NO DETAILS OR DATA OF MY PF ACCOUNT UPLOADED and THUS NOT SHOWING / REFLECTING ON THE EPFO UAN PORTAL FOR THE PERIOD FEBRUARY 2004 up to MARCH 2008..... SEVERAL ATTEMPTS TO SEEK THE ABOVE DETAILS FROM THE EPFO'S BANDRA OFFICE and EVEN THROUGH EMAIL ARE FUTILE and THUS DETAILS ARE NOT BEING PROVIDED...... DUE TO THIS I AM EVEN UNABLE TO UPLOAD MY ONLINE CLAIM / WITHDRAWAL REQUEST AND ENCASH MY PF AMOUNTS...... PLEASE URGENTLY GUIDE AND HELP
Ans: Here's how you can approach the situation of missing PF data for your period of employment between February 2004 and March 2008:

1. Contact Delhi EPFO:

Since your main PF account was maintained at the Delhi EPFO office, it's crucial to reach out to them again.
Try contacting the Delhi EPFO grievance redressal officer (https://epfigms.gov.in/grievance/grievancemaster) through email or phone. Clearly explain the issue with missing data and the attempts you've already made to get it resolved. Mention your UAN number and the period for which data is missing.
Be persistent and follow up on your communication.
2. Utilize Online Grievance Portal:

The EPFO website offers an online grievance redressal portal (https://epfigms.gov.in/grievance/grievancemaster).
Register a grievance there, outlining the details of the missing data and the unresponsive nature of the Bandra office.
3. Approach EPFO Helpline:

You can also try contacting the EPFO helpline at 1800-118-0055.
Explain your situation and seek guidance on how to get the missing data reflected in your UAN account.
4. Reach Out to Ex-Employer (if possible):

If you're still in touch with your former employer (the one before the Australian brand takeover), try contacting their HR department.
They might have copies of your PF records for the period in question, which could be helpful in getting the data updated in your UAN.
5. Utilize UAN Portal's "Contact Us" Option:

While the UAN portal might not directly resolve the issue, you can try using the "Contact Us" option and explain your situation.
They might be able to provide additional guidance or escalate your concern within the EPFO system.
Here are some additional tips:

Maintain a record of all your communication with the EPFO offices, including emails, phone call logs, and grievance reference numbers.
If you have any documents related to your PF account for the missing period, such as payslips showing PF deductions, keep them handy.
Consider getting help from a professional PF consultant if the issue persists. They can navigate the EPFO processes and handle communication on your behalf.
Remember, persistence is key. By following these steps and keeping track of your communication, you should be able to get your missing PF data reflected in your UAN and access your PF funds.

Best Regards,

K. Ramalingam, MBA, CFP,

Chief Financial Planner,

www.holisticinvestment.in

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