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Consultancy Business Owner Struggles with Task Prioritization: How to Improve Execution?

Archana

Archana Deshpande  |95 Answers  |Ask -

Image Coach, Soft Skills Trainer - Answered on Jul 26, 2024

Archana Deshpande, the founder of TransformMe Life Skills Coaching, is an image consultant, soft skills trainer and life coach.
She has been working with individuals and corporate organisations for more than 10 years during which she has helped professionals and students improve their soft skills, build confidence and enhance self-esteem.
An engineer from the PDA College of Engineering, Gulbarga, Archana had a successful career at Reliance Communications. But she has always been interested in teaching and training people. So she pursued a postgraduate diploma in teacher’s training at Pune’s Symbiosis Institute of Management Studies followed by teaching assignments in schools at Visakhapatnam and Mumbai.
Archana also holds an international certificate in image consulting and soft skills training from the Image Consulting Business Institute, Mumbai.... more
ARSHAD Question by ARSHAD on Jul 05, 2024Hindi
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Sir I am in consultancy business for 20 years and have sufficient work, good clients, excellent relationship with employees and employers as well. But could``t performed well in execution. However some well wisher suggest me to prioritize my tasks and activities. Despite the continuous efforts, it couldn't done. Kindly suggest me the solution. Regards

Ans: Hello Mr Arshad!!
" I am in consultancy business for 20 years and have sufficient work, good clients, excellent relationship with employees and employers as well. "
Isn't this an amazing achievement, congratulations!!
I really am failing to understand your problem here.

I am taking this statement of yours, "But could``t performed well in execution. However some well wisher suggest me to prioritize my tasks and activities. Despite the continuous efforts, it couldn't done."....does this mean that you are not good at getting all your tasks done on a day to day basis?
I am assuming this and asking you to check if you are packing too many things in your schedule and hence at the end of the day you are feeling a sense of not having performed well!!
In order to feel a sense of achievement and a feeling of having executed the day well, you need to schedule your day, setting a time for each activity .Let this list be written down on a white board and let this be in your line of sight always, this will give direction to your day.
Also check( and I am repeating myself here) if you are packing too much into your day, you have only 24 hrs in a day, you can only do so much. Don't be overwhelmed. See if you can put all your tasks under the following categories-

This is called the Eisenhower Matrix-
First Quadrant (upper left): urgent and important.
Second Quadrant (upper right): important, but not urgent.
Third Quadrant (lower left): not important, but urgent.
Fourth Quadrant (lower right): neither important nor urgent.
Do the tasks in quadrant 1 first.
Decide on when to deal with the tasks in quadrant 2.
Delegate the tasks in quadrant 3.
Delete the items in quadrant 4

Hope this helps!!
Happy managing your time well.....all the best!!
Asked on - Jul 27, 2024 | Answered on Jul 29, 2024
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Thank a lot
Ans: Happy to help Mr. Arshad!
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Dear Kalpesh,

Many of us face this situation in this stage of our careers.

It’s something I have faced as well.

I can share what I have learnt from my experience; I hope it will help you.

1. Reinvent yourself. Upgrade your competencies; take up some courses in your field from a reputed institute.

2. Set clear goals and expectations with your manager. You don't have to be a 'yes man', but you must be aligned with the goals of your manager and the organisation at large.

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Pradeep, I am a professional with more than 17 years of experience in Operations, team management. Currently I have started working in a global MNC in a global position. Earlier I was working with the same organization for more than 10 years. Then during Covid, I lost my job. Finally, settled down with another company with almost 40% less salary. Though I loved the role and responsibilities there. I was a Senior Team Lead there. I liked the role where I was managing the team, working with the team. But due to some internal politics, I lost my job in that organization too in this year only. Why I am saying politics? Because just before they fired me, I got best performer award and best employee of the last quarter 2024 award. Then I rejoined my old organization with lots of hope. But now I am finiding it difficult to cope up in this global role. The top management expected me to know everything within 3 to 4 months and start delivering. One of the biggest hurdle that I am facing is that earlier when I was in this organization for more than 10 years, I was in another process. This time I got in a role where the process is completely different. Also no proper training is provided. I am not get a fulfiling satisfaction from this role. Also I am not able to get job satisfaction and now I am thinking of quitting and start something of my own. A business venture or a consultancy service. But not sure how to start and also afraid of the flow of income. I have a mother who is suffering from age related problems. Have a little kid of 12 years. My wife is not working. I tried to switch jobs. But it seems that no one is there to take someone who is almost at 45 years of age. I am loosing my hope and confidence day by day. Please help.
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I am a 20 years old guy and in my past romantic relationships, have shown signs of emotional instability, too much dependency and lack of awareness of boundaries which affected my relationships badly...I hadn’t interacted with people in a long while since 2020 (precisely when lockdown had started) and feel that some aspects of my personality are not developed fully as they should be at this age. How to work on this? Also, i have noticed that I am able to create a good first impression but it soon pales and I feel like I am subtly disrespected or talked down to, and this has been happening in all interactions...i am always respectful (often to a fault!) and even have people pleasing tendencies...i sometimes ask immature weird questions and that might probably be the reason (but they’re never inappropriate)...but i do want to gain insights into why i am experiencing what i am and how to navigate this situation well so that I can maintain healthy relationships in future. Thanks you!
Ans: Dear Anonymous,
First of all, I want you to understand that it is no small feat to realize the quirks and imperfections in ourselves- you have done it. Your effort to understand and rectify them deserves to be acknowledged and appreciated.
Now, coming to your question, I can only give you some general advice on each-
Emotional instability and dependency- these behavioral patterns can stem from various factors; it can be a lack of confidence or some past issues that are left unresolved. It is difficult for me to tell you exactly why it is happening. It can also arise from a lack of validation. To manage it, you can focus on self-regulation- like meditation or journaling whenever you feel these emotions rising. This way you are expressing them but not damaging your relationships. Take up new hobbies or goals. Achieving milestones can build confidence.
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Like these, I can only offer you some general advice. But the best advice of them all would be to seek counseling. It has done wonders for people. And the first step, which is identifying the issues is already done. Bravo! What's wrong with taking a little professional help in navigating the next steps? They can guide you in a more structured manner.
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I’ve been in a relationship with a girl for the past 4 years, but due to various issues, things have become extremely complicated. Her father doesn’t approve of me, and my mother doesn’t like her either. Despite this, we’ve managed to stay together all these years. The problem is now escalating. My family is pressuring me to marry someone else, but I’m unable to leave her. At the same time, I feel I can’t marry her either because of her behavior and the ongoing issues with my family. I’ve tried to ask her to change certain things, but she hasn’t made any efforts in that direction. To make matters worse, her mother supports our relationship and trusts me, which makes it even harder for me to walk away. I don’t want her to marry someone else, but I also feel stuck because of my family’s expectations and the challenges in our relationship. Even If I leave her I don't know what she is going to do. What should I do in this situation to make the best decision for everyone involved?
Ans: it's crucial to reflect on what you truly want and need from a relationship. Ask yourself if this relationship brings you the happiness and fulfillment you seek, or if the challenges you face are too significant to overcome. It's important to differentiate between staying out of love and staying out of fear or obligation.

Talking to your partner openly is essential. Share your concerns honestly and listen to her perspective. If there are changes you've hoped for, express why they matter to you. At the same time, recognize that change is a two-way street—it requires effort and willingness from both sides. If she hasn't made efforts in the areas you've discussed, it may be worth considering whether this is a pattern that can be changed or a fundamental mismatch in expectations.

Your family's disapproval complicates things further, but it's important to remember that this is your life and relationship. While their opinions are significant, they shouldn't be the sole deciding factor in your happiness. Balancing respect for their wishes with your own needs is a delicate task, but ultimately, you need to make a decision that feels right for you.

If the relationship feels unsustainable despite your efforts, it may be time to consider a different path. It's understandable that you’re concerned about her well-being, especially given her mother's trust in you, but staying out of guilt or obligation can lead to further unhappiness for both of you. If you decide to part ways, doing so with kindness and honesty can help mitigate some of the hurt.

Ultimately, this decision is deeply personal. Weighing your feelings, the relationship dynamics, and your family's expectations will guide you toward a resolution that prioritizes your well-being and future happiness.

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My age is 41 years. I have two kids. Nurturing n looking after them n whole home single handedly. I am a visiting faculty in a institute . Earns very nominal earning. My husband hits me, taunts me and use very arrogant words to me like tumhe belt se maarunga n similar many worst words. His family has been always unsupportive to me . Now after 16 years of marriage, he still wants me to please his mother n other family. Which I completely avoid as they have never supported me and always boycotted me. His real brother is in politics and all family members including his cousins do follow him and boycotted me n husband. Now for everything my husband blames me and says if you gave pleased them, all might have good. But inspite of pleasing them a lot , they are like treating me like I am a stranger. I handle n manage everything still by the end of the day.... everything is in vain. Husband says...What you did for home? I will never ever give my money to you and so on. I am literally in trouble thoughts, what to do ? I even many times thought to end my life but my kids are the reason I continuously bears everything. Please suggest what shall I do.
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In situations like this, it’s crucial to find support outside the immediate family. Reach out to trusted friends, family members, or support groups who can offer you emotional strength and practical advice. Consider speaking with a counselor or therapist who can help you navigate these complex emotions and provide strategies for dealing with the abuse and stress.

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Also, explore any legal avenues or resources available for individuals in abusive relationships. Local support organizations, legal aid, or women’s shelters can provide advice and assistance if you decide that leaving the relationship is the best option for your safety and well-being.

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